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BBQ

Corporate Catering

Snack Service

Rentals

School BBQ Programs

 

Private Parties

PRODUCTS     

• Beverage and Bar Service
• Canopies and Tents
• Caterers’ Corner
• Centerpieces
• Chairs
• China and Cutlery
• Disposable Party Supplies
• Fun and Games
• Glassware
• Linen and Napkins
• Meetings, Conferences and Hospitality
• Outdoor Cooking
• Tables

 

BEVERAGE & BAR SERVICE

Coffee Percolators

• 30 cups 
• 55 cups 
• 100 cups

Tea Urns

. 15 cups, stainless
• 55 cups, stainless 
• 100 cups, stainless 

Coffee/Tea Servers

• Coffee/Tea pots, silver-plate, 8 cups 
• Insulated server, 8 cups 
• Teapot, ceramic 
• 100 cup thermos
*Cambro Thermos


Punch Service

• Champagne/Punch fountain 
• Punch bowl, glass, w/ladle 
• Punch bowl, silver, w/ladle

Water Pitchers

• Pitcher, 60 oz. plastic 
• Pitcher, 60 oz. glass 
• Pitcher, 60 oz. silver-plate

...and more 

• Bar, black padded 
• Beverage cart / cooler
• Bar tray, 11" 
• Bar tray, 16" 
• Beer Keg porter w/pump 
• Champagne bucket, silver 
• Champagne bucket, stainless 
• Champagne bucket stand, stainless 
• Champagne fountain

CANOPIES & TENTS

A tent can add that special dimension to your event. Scooters Party Rentals can provide the tents, linens, china, flatware, tables and chairs, dance floors, sound systems, lighting - and almost everything else that goes into putting on an elegant gala for thousands, or an intimate wedding, graduation or patio engagement party, or a simple canopied luncheon. If you’re not sure about renting a tent consider this; they are great for sun shelters if you are lucky enough to get a beautiful sunny summers’ day. Or if the weather turns out to be poor, they come in sizes that can accommodate up to over 500 guests so that nobody gets stuck out in the rain.

TENT TYPES 

Frame Tents - Tubular frame construction with unobstructed interiors

• Set up on any surface: grass, concrete, asphalt
• Sizes measuring from 10' x 10' to 30’ x 70’
• No center poles allow maximum square foot usage
• Cover walkways and connect tents with marquee components
• Flexible, space-saving anchoring systems

Pole Tents - Tension canopies with center poles

• Set up on any surface: grass, concrete, asphalt
• Sizes measuring from 20' x 20' to 40' x 200'
• Most economical coverage per square foot
• Poles create sweeping curves and a dramatic play on light
• Traditional, perimeter rope anchoring


Tent Team Services

• Experienced Consultants
• Site Visits
• Quality, Clean, Equipment
• Expert Installation

TENT CAPACITY
Square Footage	Stand-Up Cocktail	Sit Down Dinner
	(Approximate Number of Guests)
10 x 10 sun shelter 8	Sun Shelter	8
18 x 18	Sun Shelter	20
10 x 20	60-70	15
20 x 20	75-90	26
20 x 30	130-160	40
20 x 40	150-180	52
30 x 30	267-320	60
30 x 50	400-480	100
30 x 70	500-600	140
30 x 90	534-640	180
40 x 40	700-840	106
40 x 60	934-1,120	160
40 x 80	1,000-1,200	215
40 x 100	1,334-1,600	265
40 x 120	1,667-2,000	320

Our tents are replaced every 2 to 3 years, so you can be sure you will be getting a clean and well-maintained tent. All tents 20’ x 20’ or larger come with your choice of sidewall of solid white or cathedral windows. Tent Pricing is based on location and site inspection. Please contact our office for more information.
For a seated dinner with round tables please allow a minimum of 15 square feet per person. This will allow room for a Disk Jockey Table, Bar and Buffet Tables.
For a seated dinner with rectangular tables, please allow a minimum of 10 square feet per person.
For a cocktail party or reception please allow a minimum of 6 square feet per person.
Please contact our office for prices
if you would like additional information on tents and canopies.

CATERER'S CORNER 

• Appetizer spoons 
• Bib apron 
• Bread basket, lg. wicker 
• Bus pan 
• Butane burner, single 
• Butane fuel 
• Cake stand, glass 
• Cake stand, stainless 
• Cake stand, 3 tier, cupcakes 
• Cambro insulated beverage server 
• 100 cups 
• Cambro carrier, holds 5 chafing pans 
• Carving board, 2' x 2' 
• Chef jacket 
• Convection oven, electric 
• Corn/lobster pot 
• Heat lamp, double 
• Meat slicer 
• Propane burner (outdoor use) 
• Roasting pan 
• Stock pots 
• Trash container w/liner


Chafing Dishes

• 6 qt. round 20.00 ea.
• 8 qt. rectangular (includes choice of food pans plus 2 cans of fuel per unit) 22.00 ea.
• Full size chafing food pan 6.00 ea.
• Half size chafing food pan 4.00 ea.
• Gravy/Soup chafer w/ladle 22.00 ea.
• Additional sterno 2.99 ea

We have a variety of bowls and platters for you to choose from

Recommended Items:

• Cocktail napkins
• Kwik covers for food prep areas

• Appetizer picks
• BBQ’s
• Beverage & Bar Service 
• Bowls & Platters with utensils
• Waiters’ Trays & Stands

CENTERPIECES


• Hurricane lamp w/candle 
• Ming bowl, 10.5" glass 
• Mirror rounds, 10" 
• Mirror rounds, 12" 
• Vase, 6" cube, glass 
• Vase, 28" tower, glass 
• Vase, 32", grand flute, glass 
• Votive holder w/10 hr. Candle

CHAIRS

Folding

Maroon
Black
White wood, with white cushion

                                                                                                                                                                                                                               

Stacking

Bistro, white resin 
Garden w/arms, white resin 
Garden w/arms, sand resin


Recommended Items:


Chair covers
Sashes
Please refer to our linen Chart on our price list for colours

 

BISTRO

BLACK FOLDING

WHITE WOOD FOLDING

PARTY CHECKLIST

The following is a list of things you should consider 
to help you plan your party.

• Date and time
• Guest list
• Type of event (i.e. Casual to Formal)
• Location (i.e. rent a hall or at home)
• Indoors or out
• Invitations
• What type of food
• Catered or not?
• Are you serving alcohol?
• Do you need a bartender?
• Do you need rentals? (tents, portable toilets, tables/chairs, BBQ, dishware, linen)

Print off this check list to be sure you will have everything for a successful party. Call us for ideas and rental help before you plan your party.

• Barbeques
• Ice tubs
• Tents & canopies
• Decorations 
• Tables
• Chairs
• Portable bar
• Fill n’ chill table
• Chafing dishes
• Champagne fountain
• Coffee urns
• Miscellaneous serving pieces
• Serving trays and platters
• Salad bowls
• China and flatware
• Glassware 
• Linen


OPEN HOUSE TIPS 

Reasons for an Open House

Your open house should have a basis or a reason. Don’t just have one. Decide why you want to hold it. For example: A first annual which could be continued each year; a new facility; a second facility; a remodelling job completed; new products, services; ground breaking; sales; tie-in with sales and holidays, etc.

How Many?

First determine how many guests your facility can comfortably accommodate without seeming to be disoriented or too crowded for them to look around. Too, enough staff is required to easily take care of those guests who may have questions about your company, facility, products and services.

Use the following “Check List” to begin planning a successful open house.

Reason for Open House

• Anniversary
• Annual
• New: (Facility, Branch, Location, Product, Service,)
• Awards, Presentations, Receptions
• Ground Breaking, Ribbon Cutting
• Holiday
• Sale 
• Thank You
• Other


Where/When

• One Day, Weekend, Week
• During Hours, After Hours
• Indoors, Outdoors (Time of Year)
• In Office, Warehouse, Both
• Rented Hall, Under Canopy, Tent
• Other


Who to Invite

• Account Customers
• Steady Paying Customers
• Prospective Customers
• Firms with whom you should be doing business
• Local Dignitaries, Organizations
• Press (Print, Radio, TV)
• Vendors
• Competitors
• Friends
• Other


Invitations

• Formal, “Cordially Invited to’, RSVP
• Announcement Letter
• Theme Related (Holiday, Sale, etc.)
• Post Card
• Flyer
• Other


Ways and When to Mail

• Direct Mail-First Class (To arrive 3 weeks prior)
• Self Mailer-Bulk (To arrive 3 weeks prior)
• Statement Stuffer (To arrive 2 months prior with 2nd, 1 month prior)
• In-House Customer Handouts (Begin 1 month prior)
• Announcement Letter (Mail 8-10 weeks prior)


Publicity

• Mass media (Newspaper, Radio, TV)
• News Releases (Hand Delivered)
• Banners, Pennants, Signs, Fliers
• Telephone
• Search Lights


Menu

• Cocktail Hospitality Finger Foods, Cheese, Crackers, Fruit, Vegetables
• Lunch (stand up) Hot Dogs, Sandwiches, Salads, Condiments, etc.
• Dinner (sit down) Meat, Potatoe, Salads, etc.
• Beverages, Soda, Punch, Wine, Beer, Cocktails, Coffee, Tea, Milk
• Miscellaneous (depending on type of event) Popcorn, Fun Foods, Candy, Cake


Quantities

• Depends on the budget you set
• Depends on the time of day
• Depends on the season
• Depends on the location
• Depends on the type of food service


Reason, Time, Place, Attendees

• Keep Invitation “Short and Simple”
• Print Extra Invitations
• Mail to About 100-150 more than you want present
• Note “Door Prizes” if any


Food Service Accessories

• Tables, Chairs, Linen, China, Glassware, Silverware, Servers, Aprons, Ashtrays, etc

CHINA AND CUTLERY

Please view the pictures below to see the options you have when choosing your dishware. We have several different patterns of china and different styles of cutlery for you to tailor your order to suit your style. Don’t forget – we do all of the washing for you!

China
Snowdrop		Gold Line		Gold Fluted
Emperor		Sabina		Wedgwood
Cutlery
Nova		Oneida		Parisian Gold

different sizes and prices of china and cutlery.

Serving Utensils:

• Barbeque tongs 
• Cake/Pie Server 
• Cake Knife & Server (Bridal) 
• Carving knife 
• Ice tongs 
• Ice cream scoop 
• Ice scoop

DISPOSABLE PARTY SUPPLIES 

We are continuously adding a variety of disposable supplies to our inventory for your special event. Please call or visit our showroom to see what we have in stock.

Some items include

• Paper napkins
• Raffle tickets
• Refreshment/beer/liquor tickets
• Doilies
• Plastic Kwik covers for tables
• Plastic cups
• Table numbers
• Tulle
• Aisle runners

FUN AND GAMES

We have games for your Jack & Jills, casino nights, or just for something extra to add to that backyard barbeque.

• Blackjack table w/dealer card shoe 
Additional card shoe

• Poker Table

• Crown & Anchor wheel w/mat

• Golf Challenge

• Balloon Splash

• Minnow Race w/Mat

• Tug of War Rope

• Cash box w/lock

• Money apron

• Poker Chips / 1000

• Popcorn machine w/cart

• Snow Cone Machine

Cotton Candy Machine

Pretzel Cabinet

Nacho and Cheese

 

Recommended Items:

Popcorn and bags
Snow cones and syrup 
Raffle/draw tickets
Admit one, refreshment, liquor and beer tickets
Plastic cups
Keg Porter w/pump
Liquor Dispenser
Fill n’ Chill table 
Sound System with microphone 
Card Tables
Folding chairs
Black padded bar

GLASSWARE

We rent a variety of glassware by the dozen. If you don’t see a style that you like, please contact our office as we are always adding to our inventory.

• Brandy snifter, 9 oz. 
• Champagne saucer, 5 oz. 
• Champagne flute, 6 oz. 
• Draught mug, 12 oz. 
• Highball, 10 oz. 
• Irish coffee mug, 7.5 oz.
• Juice, 4 oz. 
• Liqueur, 1 ¼oz. 
• Martini, 5 oz. 
• Martini, stemless 8 oz. 
• Old fashion, 11 oz. 
• Punch cup 
• Stem water/beer, 12 oz. 
• Wine, 4 oz. 
• Wine, 6 oz. 
• Wine, 8 oz.  
• Wine, 8 oz. tall 
• Wine, 13 oz. 
• Wine, 15 oz. stemless 
• Wine, 6 oz. Crystal, Longchamps 
• Wine, 8 oz. Crystal, Longchamps

Recommended Items:

• Liquor dispenser
• Portable Bars
• Cocktail napkins
• Ice buckets
• Fill n’ chill table

LINEN

We have a large Selection of in stock Linen however you are requested to order well in advance of your event as we do not always have available on short notice.

 If you are interested in a specific type of linen or colour that you don’t see on our chart, please ask as we are always expanding our inventory.

All of our table linens are washed by our professionally trained staff in order to maintain the quality you have come to expect from Scooters Party Rentals. If any outsourcing is to be done, we ensure that it is from a reputable company that takes pride in the items they send out. 

MEETINGS, CONFERENCES & HOSPITALITY

OUTDOOR COOKING

Our outdoor supplies are great for a large wedding or special event or for intimate backyard barbeques. We have all of the accessories you need in order to make your event a success.

• 6' barbeque with 6 burners, propane. Uses two 20lb propane tank 
• 7', barbeque with 8 burners, propane. Uses two 20lb propane tanks 
• 2' x 5' charcoal barbeque. Holds three 8kg bags of charcoal 
• Propane burner. Uses one 20lb propane tank

15 foot BBQ trailer with 6 – 36” stainless steel Burners – Radiant heat great for Veggies, Roasts, all slow cooking uses two 20lb propane tanks

Mobile Freezers

Mobile Prep Fridge

Mobile Drink Station

 

Recommended Items:

• Corn/Lobster pot
• Propane 
• BBQ Utensils
• Fill n’ Chill Table
• Canopies
• Garden Chairs
• Patio Tables
• Buffet tables with kwik covers
• Table cover rolls
• Trash Bins
• Games
• Popcorn Machine
• Snow-Cone Machine

Coolers

TABLES

Banquet Tables

• Plywood top, folding legs, 30” wide
• 4’ (seats 4-6) 
• 5’ (seats 4-6) 
• 6’ (seats 6-8) 
• 8’ (seats 8-10) 
• 6’ – grey arborite top

Round Tables

• 30" diameter (seats 2) 
• 48” diameter (seats 4-6) 
• 54” diameter (seats 6-8) 
• 60” diameter (seats 8-10) 
• 72” diameter (seats 10)

Specialty Tables

• 6’L x 18” W (conference) 
• 60” ½ round 
• 34” square card table 
• Cocktail, 24" diameter x 42"H 
• 39” white resin patio table 
• 42” sand resin patio table

NAPKIN FOLDING  

Fanfare

Party Hat

Handkerchief

Fanciful Butterfly

Classic

Obi Basket

Palm Leaf

What Knot

POLICIES

Leaving a deposit

We ask for a 30% deposit to confirm a reservation. This deposit is your assurance that the items reserved will be available on the day you request.

Payment

All pickup orders must be paid on the date scheduled for pickup unless credit arrangements have been made in advance. We accept cash, Visa, MasterCard and direct debit. All deliveries must be paid a minimum of one day prior to your event. If the order is not paid for, the driver will not load the truck with your rentals. We will only accept cheques if received and dated at least 2 weeks prior to your scheduled day of pick up or delivery.

Delivery and set-up

Delivery/pick-up service is available at a nominal fee based on location. Deliveries are made to a dock, garage or door readily accessible to our trucks. Delivery/pick-up charge is for tailgate drop off. If delivery/pick-up is to be made to a specific floor area, an additional charge may be incurred. All rental items should be left in the same location for pickup as delivered. Tables need to be folded, chairs stacked and dishes and linen put in the appropriate containers.

Set up and take down is not included in the regular rental rate unless otherwise stated. We can set-up and take-down tables and chairs at an additional charge. If you require set-up or take-down service, it is necessary to advise us in advance and additional charges will be quoted.

Broken or lost equipment

We offer an optional damage waiver at 10% of the total rental. This waiver covers broken or damaged equipment only. Lost items are NOT covered under the damage waiver and are charged at replacement cost price. For this reason, damaged items must be returned to be eligible for protection. If the damage waiver is declined at the time of rental, all damaged and missing items will be charged at replacement cost price.

Damage Waiver is NOT Insurance

You are responsible for any loss or damage to the Rented Items and for their return in the same condition in which they were received, except for ordinary wear and tear. If you accept the Damage Waiver however, we agree to waive our right to recover from you the amount of damage to the Rented Items.

The Damage Waiver does not cover:

• Stolen, lost or missing equipment
• Misuse or abuse of equipment
• Customer negligence
• Damage incurred by a third party

The damage waiver will cover weather damage
(wind, rain, lightening) to the tents.

The Renter has the right to decline the Damage Waiver and Scooters Party Rentals has the right to decline to offer the Damage Waiver. We also reserve the right to ask for a damage deposit of a minimum of $100.00 per rental contract if the Damage Waiver is declined. 

The charge for this waiver is 10% of the total rental fee. If damaged rental items are not returned, full replacement cost will be charged. Please be sure equipment is secure when not in use and that rental items are protected from the weather. Responsibility for equipment remains with the lessee.

Returning equipment late

Returning equipment late deprives other customers the use of that rental equipment, so you will be charged for each additional day the equipment is late.